I.Metshin on Digital Accountancy: “We save time – the most valuable resource”

The implementation of the pilot project Digital Accountancy is underway in Kazan. To date, more than 70% of all accounting services have been transferred to the online format, which has allowed optimizing resources and minimizing the amount of paper. A Center for Accounting Services of Kazan Municipal Institutions has been established in the city. The Mayor of Kazan Ilsur Metshin got acquainted with the work of the center.

“It is important that new technologies are being actively implemented in our city. Previously, we had to bring documents in boxes, now they are transmitted online. We save time - the most valuable resource -that our colleagues used to spend on servicing social institutions”, - Ilsur Metshin emphasized.

According to Irek Mukhametshin, Head of the Financial Department of the Executive Committee of Kazan, centralized accounting is available in almost all cities. “Kazan enters top three, only Moscow is ahead of us”, - he said.

Now the center, established in 2020, 340 employees serve 500 educational institutions – kindergartens, schools, supplementary education institutions. “One accountant serves up to four institutions. This is much more effective than if each school engages its own accountant”, - said Yuri Sinnikov, director of the new center.

The work in the Accountancy Service Center has been fully optimized and transferred to the online format. All processes are performed using electronic document management system. Employees of educational institutions, as well as parents whose children attend kindergartens, no longer need to visit offices for certificates, such as individual income tax and other taxes. Now these documents are sent online to the institution for transfer to the applicant. “Employees of educational institutions do not have to visit the center. Now all the processes have been transferred to an electronic format”, - Yuri Sinnikov said.

Transition to electronic document management system allows saving paper. Yuri Sitnikov said that previously the district centralized accounting departments sent monthly invoices to each educational institution. “The janitors complained most of all, there was a lot of waste because of the paper. We conducted an analysis and found out that most parents make payments on the public services portal, about a third - by online banking system and only 5% - on a paper receipt”.

Gradually, the center implements the practice of working on two displays for employees, which simplifies the process and eliminates the need for printing documents. By the end of the year, it is planned to equip 50% of workplaces in the center with two displays.

The head of the city got acquainted with the work of bots, which allow reducing the volume of monotonous work for an accountant.

The next stage in the implementation of the Digital Accountancy project will be the centralization of the remaining self-registered social institutions and individual structural divisions of the Executive Committee.